How to Plan a Yachting Program
Team Up With a Sailing Trip Planner
Explore the Possibility
Call us, e-mail us, or Request Information so that we can learn about your preferences. Of course, we want to know the basics - group size, dates, number of nights, etc. We, as your sailing trip planner, would also like to know what you have done in the past, some information about the group's "personality", what types of activities you are interested in, how you plan on staffing the group, etc. If you are new to this, we would like to talk with you on the phone and tell you more about how our groups work and help you "try on" if a yachting program is the right fit for your group. We'll want to discuss destination, itinerary and fleet options with you as well.
We’ll Send You a Detailed Proposal
After the initial discussion, your sailing trip planner will send you a very detailed proposal including program description, day-to-day itinerary, recommended group activities, guaranteed pricing, fleet descriptions and e-brochures. We know that sometimes you need the proposal yesterday so we can turn around a proposal very quickly.
We Help You Sell the Concept
Whether you are an incentive company planner who has to sell the concept to a client, a corporate meeting planner who has to present the idea to corporate executives, or an executive assistant who has to collect information for your boss, we are here to partner with you however you need us to during that process. We will spend as much time as you need to educate you about our product and to help you understand how it works. We can send you a power point presentation, hard copies of yacht brochures, slide shows, etc. We, your sailing trip planners, are also willing to accompany you as your yachting expert at a sales presentation. Many of our clients have found that our presence helps clinch the sale.
Holding the Dates
Most companies are planning 12-24 months in advance, and it often takes them 30-90 days from proposal to contract.Your sailing trip planner can hold the dates for you as well as offer you guaranteed pricing during that period.
Contracting the Program
We require a 25% deposit to confirm the program if booked more than six months in advance with an additional 25% due six months prior. The final payment is due 60 days prior to the program. Payments can be made by wire transfer or corporate check.
Let the Planning Begin
We send you a “Get Ready to Cast Off” group planning package which includes a program planning time line, guest enrollment forms, and itemized checklists of everything that your sailing trip planner needs to plan together to make this your best program ever. We are then on standby to work with you whenever you need us. We take great pride in responding to your requests asap.
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